BC's Indigenous Public Post-Secondary Institute

Academic and Financial Planner (Burnaby)


Type: Full-Time, Ongoing
Opening Date For Accepting Applications: Wednesday, September 2, 2020
Resume Review: Wednesday, September 16, 2020
Position Start Date: As soon as suitable candidate found
Salary: $47,003.64 - $56,247.94
Contact: Leah Garcia-Gray
Email: hr@nvit.bc.ca
Phone: 250-378-3308
Fax: 250-378-3332
Address: NVIT
4155 Belshaw St.
Merritt, BC, V1K 1R1

NVIT is BC's Indigenous Public Post-Secondary Institute. As a leader in Indigenous post-secondary education and a fully accredited member of BC's post-secondary education system, we provide a comprehensive range of programs up to the degree level at our campuses in Merritt and Burnaby. NVIT also delivers programs online and in Indigenous communities throughout British Columbia. Join a growing and innovative institution committed to making a difference in Indigenous education and communities. With an institutional mission to empower learners by strengthening voice and identity through education, NVIT employees honour an atmosphere embedded in Indigenous culture and traditions while cultivating an environment founded on learner centred principles that promote student recruitment, engagement and achievement.

Job Description:

NVIT anticipates a requirement for an Academic and Financial Planner at our Burnaby campus, and invites applications from qualified individuals. This will be a full-time, ongoing position commencing as soon as a suitable candidate is available.

Job Summary:

The Academic and Financial Planner (the “Planner”) is based at the Burnaby campus and reports directly to the Associate Registrar – Learner to Graduation.  The Planner, regardless of campus, is responsible for providing high quality, efficient and consistent learner-centred services in the areas of academic and financial planning. The Planner also working closely with the Academic and Financial Planners at the Merritt campus, Student Success Centre, Faculty, Staff and Communities.

The Academic and Financial Planner will represent the staff, faculty, and image of NVIT in an effective and positive manner, virtually and face-to-face, while providing information to prospective and current learners, education coordinators and support workers in both individual and group planning sessions regarding NVIT's programs, courses and transferability of previous course work. The Planner will focus on internal and external services that aid prospective and current learners in developing realistic, complete, and appropriate educational plans that meet individual educational and career goals.

The Planner will enter, maintain, and track the previous and current coursework in the Colleague system. As each student’s individualized plan may require readiness, prior learning assessments, and financial aid assistance, the Planner will coordinate these services and follow up as required through the planning process. As part of the Enrolment Services team (EST), the Planner will work collaboratively with others to ensure that prospective and current learners receive consistent, timely and accurate information. The Planner will participate in activities associated with the promotion of NVIT and with student recruitment as well as provide input regarding programming to improve student success and retention. The Planner administers government and institutional financial assistance and awards programs and funds. The Planner‘s role is to ensure that students requiring financial assistance have adequate and supportive access to NVIT programs and services. The Planners also assist in NVIT’s efforts to recognize outstanding achievement by coordinating and disbursing the awards of excellence. This position requires extensive use of computers including word processing, spreadsheets, Outlook email and calendar, Outlook Office online booking, computerized financial aid systems (SAIL, SFAS), web applications, Microsoft Teams, Retention Alert and the student systems, Colleague and Informer.

Collectively, all Academic and Financial Planners have accountability for student planning and financial aid in the Enrolment Services areas, including but not limited to: reporting, transfer credit (BCCAT), program completion plans, constructing and maintaining strong relationships with external service providers (sponsors and coordinators), student recruitment, internal/external referrals for student supports, creating holistic educational plans, assisting with financial aid through federal, provincial, private and NVIT programs, communicate and maintain relationships with award sponsors and donors, maintaining and updating the institutional appendix and complying with government expenditure reporting requirements, asssisting in the review, maintenance and development of financial aid policies, participating and providing support to the Recruitment, Admissions and Registration Officers (RAROs), Recruitment and Events Officer and the Communication and Events Officer as required, may be required to perform recruiting duties (at high schools, career fairs, community events and other promotional events).



Requirements/Qualifications:

  • Bachelor’s degree and a minimum of two years of related experience or an equivalent combination of relevant education and experience;

  • Understanding of Canada’s history and the devastating impacts on Indigenous peoples and Indigenous ways of being and knowing.

  • Promotion of holistic wellness and trauma-informed practice.

  • Ability to adapt to a fluid work environment (ex. the response to COVID-19).

  • Knowledge of and appreciation for Indigenous languages and cultures, and preferably Indigenous lived experiences.

  • Advanced skills using the Microsoft Office suite of applications (Word, Outlook, Excel and PowerPoint).

  • Advanced Colleague ST knowledge and skills is essential.

  • Experience with computerized financial aid systems (SAIL, SFAS) preferably in a BC public post-secondary financial aid office.

  • Ability to communicate and provide services effectively using virtual platforms (Microsoft Teams etc.).

  • Proven ability to work independently, take initiative, identify service and system improvements through a systems-based lens, to be logical and maintain confidentiality, and capacity to initiate action on matters relating to the Enrolment Services division.

  • A demonstrated understanding of and commitment to consistent, high quality, student-centered service.

  • Superior critical thinking, time management, problem-solving and organizational skills.

  • Proven ability to build collaborative working relationships in order to achieve outcomes in the best interest of students and NVIT.

  • Proven ability to model professional, ethical and collaborative behaviours.

  • Ability to work well independently and under pressure.

  • Able/willing to travel to Merritt/Vancouver Campus and other locations for work purposes.

As an Indigenous centre for excellence, NVIT inspires learners to strengthen community.

NVIT gives high priority to Aboriginal candidates. All applicants should be experienced in working with Aboriginal people.