APBT-111 - Records Management - 3.00 Credits
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Course Details
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The amount of information created and used in offices has increased significantly in recent years. Records, which contain all of the daily information necessary to the operation of any business, need to be managed effectively and efficiently. In today's office, maintaining the integrity of the records system means that all office workers need to be aware of the importance of correct creation, storage, use, retrieval, protection, control, and disposition of records. Technology continues to change the role played by today's office worker. This course will provide the student with the knowledge, skills and abilities to face these challenges and new responsibilities in dealing with both manual and electronic files. Please see other information for more details.
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Part of the:BUSINESS Department
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Available/Required in the following Programs:Office Administration Certificate - Certificate Completion Plan
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Prerequisites : Program admission requirements
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Course Outline
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Instructors Qualifications:
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Relevant Bachelor's Degree
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Office Hours:
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1.5 per week
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Contact Hours:
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45
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Student Evaluation
Procedure:
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Assignments 50-70%, Final 30-50%, Total 100%.
Grading procedures follow NVIT policy.
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Learning Outcomes:
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Upon successful completion of this course students should be able to:
define terminology used in records management;identify and explain the use of different types of filing equipment;identify and explain the use of different types of filing supplies;index, code, cross-reference and sort incoming letters and copies of outgoing letters for individuals, businesses and governments;store and retrieve documents applying ARMA rules in an alphabetic filing system;store and retrieve documents using subject, numeric and geographical filing systems;explain the advantages and disadvantages of each of these systems;maintain a Tickler file;process “Request-for-Record” forms and charge-out requests;explain follow-up procedures relating to overdue records; and,identify techniques involved in managing electronic records.
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Text and Materials:
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Ralph M. Holmes and Kathleen K. Conway. Filing Made Easy: A Filing Simulation. Current Edition. Whitby, ON. McGraw-Hill.
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Other Resources:
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Transfer Credits:
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For more information visit: www.bctransferguide.ca
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Other Information:
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This course and the activities to be completed are based on the text-workbook and filing simulation materials. It introduces the concepts of manual and electronic records management related to four different filing systems: alphabetic, numeric, geographic and subjective. Hands on experience will be acquired working with realistic business documents and miniaturized filing equipment and supplies. As students work through the materials they will develop skills in quickly and efficiently filing and retrieving items, in preparing cross-reference sheets and tracking requests in a manual records management environment. A set of word document files will be organized into folders and subfolders in alphabetic and subjective electronic filing systems.
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