Following is the description of sessions.
The schedule can be found here:
Presentation materials are linked where available.
Access to your Data has never been EASIER – Come See the NEW Informer Web reporting tool.
Entrinsik, Pam Barber (via video conference)
Join us to see how the NEW release of Informer enables users to access information from multiple systems, platforms, or locations, eliminating data silo constraints so that organizations can optimize the flow and use of data across the organization without relying on a data warehouse or centralized data mart.
Accounts Receivable Letters to Students
Northwest Community College, Jill Girodat
Jill will share the NWCC business processes using Communications Management to communicate with students about their accounts. (presentation)
Active Campus – Implementation
Datatel, Matt Smith and Sharel McVey
Learn from a Datatel expert what’s really involved in implementing the Active Campus portal at your school.
Active Campus Portal Implementation Experience
Red River College (RRC), Debbie Baxter, Lorrie Kratzer
Red River College rolled out the Active Campus portal to staff and faculty in June/09 and will be rolling out to students in August/09. Come and share in our implementation trials and tribulations starting with the discovery sessions, setting up teams to administer, manage and monitor the implementation, to selecting and working with both academic and administrative pilot groups. We will discuss how we came to the decision to roll out My Sites and the processes we put into place for staff to request Class Sites and Team Sites. We will share the College wide training plan we created and how we scheduled and registered participants for the training. (presentation) (Portal Demo Script) (Teaching Using Sharepoint)
Admissions Roundtable
Camosun College, Lucia Wiewioroski
Lucia will lead a roundtable discussion on hot topics in the Admissions Office. Some possible areas might be using tracks to generate admissions letters, notifying students of upcoming important dates and events, electronic transfer of high school grades or online applications. Bring your ideas! (presentation)
Are you Archiving Yet? Why Not?
OA Solutions, Lucie Dorval
This session will show you how easy it is to archive and make your life easier as it will improve the time it takes to look up AR accounts. Un-archiving, pros and cons will be discussed. (presentation)
Automatic Articulation to Build Expertise - The Trials and Tribulations of Triangulation
NVIT, Charlotte Heppner & Jessica Jarrette
NVIT’s Academic Planners have developed automatic articulation tables to ensure consistency in the granting of transfer credit. They use Colleague to produce reports to build their Academic Planning resources. (presentation)
BCCampus and PASBC
BCCampus, Greg Link and Sarah Bolduc
BCCampus provides Application and Registration services to students in BC through its Post-Secondary Application Service of BC (PASBC) and the BCCampus Connector services. Come and find out what’s new for the BC Colleague schools with PASBC and BCCampus including an overview on the new project to send transcripts electronically using XML. Bring your feedback to Greg and Sarah. (presentation) (PASBC Applications by Program) (PASBC Completion Rate Oct - April 09)
Be Datatel Data Informed!
Datatel, Matt Smith
Never has information been so critical. Learn from Datatel about key strategies to build reports that that answer questions and drive results. (presentation)
Building a Strategic Academic Enterprise
Datatel, Laurel Stiller
Aligning your resources with your institutional mission and Datatel solutions – that is true partnership. Learn more about Datatel’s strategic direction and see how contemporary technologies and improved usability and accessibility breakdown silos and create a true strategic academic enterprise.
Colleague and Canadian Financial Aid – Eh?
Camosun College, Lynda Funston
Despite continuing talks, from a Canadian perspective Datatel has made no progress towards a Canadian Financial Aid solution. Please come to this roundtable to discuss where we have been and where we are going in order to meet Canadian Financial Aid needs. (presentation)
Colleague Studio – Round Table
OA Solutions – Ian MacKinnon
Whether you are a developer getting started with Colleague Studio or an experienced user, come and share your knowledge about Colleague Studio with others.
Connecting Prospect, Applicant, Student & Graduate Data
NVIT, David Peacock
NVIT’s rich Prospect, Applicant, Student and Graduate Data is being used to inform the institution’s Strategic Enrolment Management (SEM) planning and is also being used to prepare Program Data Sheets for Program Reviews (PR). Learn how Colleague data is being extracted and imported to Excel and Word for SEM and PR.
Connecting Prospects with Communications Management and Informer
NVIT, Charlotte Heppner & Clint Garcia
This session shows how NVIT set up Colleague Prospects, and how it uses the solution to collect and manage prospect information. Discover how the institution uses Entrinsik Informer to report on contacts, target recruitment activity, and tie it all together with Communications Management. (presentation)
Datatel Open Forum.
Datatel, Datatel Team
Bring your questions for the Datatel Team! This session will occur over the lunch hour. Bring your lunch to Room U001.
Datatel- Integrated Enterprise Content Management – Putting Information at Your Fingertips
imagenow Perceptive Software, Lori Kruse
With a single click from your Datatel applications, enterprise content management solutions from Perceptive Software puts paper and electronic documents at your fingertips. Learn how Perceptive Software's cost-effective, patented integration technology maximizes the functionality of your existing Datatel software applications across all departments.
Degree Audit Implementation – What’s The Fuss?
OASolutions, Michelle Glubke & Ian MacKinnon
Fast track your DA implementation by getting the stakeholders together to make some key decisions that will form the program and requirement structure you will use. (presentation)
eCheques - or how we learned to stop worrying about printing and distributing cheques and start loving direct deposit
Emily Carr University, Denise Cordrey & Leanne Rooney
This session will take a look at how ECUAD implemented e-cheques for student refunds and then expanded the service to employees. It will cover an 'implementation how-to', as well as talk about lessons learned. (presentation)
Excel Live - Informer
COTR, Jason Colombo
Jason will demonstrate how to build Informer Reports using Excel Live data.
Financial Aid Awards Canadian Style
College of the Rockies, Lois Murray & Doris Silva
Come and hear how College of the Rockies (COTR) used Datatel’s Financial Aid Awards module to track a large award. You will receive step-by-step instructions on how to set up an award, process awards, and create reports.
Financial Aid and Communications Management
NVIT, Jaime Grismer
Although Canada does not currently have a Financial Aid Module, NVIT uses communications management to communicate with students about their next steps when receiving financial aid. (presentation)
Gowns, Guests & Graduates!
NVIT, Kylie Cavaliere & Cathy Carson,
Does your office track everything on access databases, lists or post-it notes? Learn how NVIT created a few customizations for students to use WA to apply for graduation and to include details on their ceremony attendance, guests and gown sizes. (presentation)
Gradebook
Datatel, Sharel McVey
Datatel Gradebook is an online grading system that provides the flexibility for faculty members to easily enter and submit grades, and the 24x7 accessibility that students demand. Use it with Communications Management and/or Retention Alert! (presentation)
Happiness of Native Culture and Hand Dancing - Aboriginal Music Therapy
NVIT Elder, Betty Gladue This session requires 100% participation from all attendees - be prepared to be involved! The session will include:
1. Identity in the big circle. 2. Sounds (to open areas in the chest) 3. Spoons-instrumental 4. Characters of animals-theatrical 5. Chicken, rabbit, butterfly, and bear dance.
HR BootCamp!
OA Solutions, Mark McDonald
Come and exercise those HR muscles and stretch your knowledge! Mark will review some common business practices and setups. Topics covered include Val Codes, HR.STATUSES, workloads, using stipends, fixing dates, Earn Type Except rules, Bargaining units and more… (presentation)
Infosilem Panel
Camosun College, Paulyne Vining, College of the Rockies, Doris Silva, College of New Caledonia, Penny Fahlman & Steven Perison
Join this panel to hear about these college’s implementation experiences, lessons learned and best practices. College of the Rockies will lead a follow-up session on their successful implementation of the Infosilem scheduling product.
Infosilem Implementation
COTR, Jason Colombo, Doris Silva, Julie Schoenberger
Learn how College of the Rockies has implemented Infosilem to ease scheduling.
Lahal
NVIT Elder, TBA
Lahal is a gambling game played by the Indigenous Peoples of the Pacific Northwest coast. It is played throughout the western United States and Canada by Indigenous peoples. The name bone game comes from the fact that the bone sets historically used were the shin bones from the foreleg of a deer or other animal.
Making Cedar Bracelets
NVIT Elder, Mia Hunt
In this session you will learn how to make a cedar bracelet from strips of cedar.
Making Procurement Work for You
Northern Ontario School of Medicine, Lori Piccolo and OA Solutions, Lucie Dorval
The Northern Ontario School of Medicine will demonstrate how they worked with OA Solutions to develop and implement a custom solution for online approval of requisitions and purchase orders that would work for their school. An email notification with a link to web advisor provides an approver friendly process in just a few simple steps! Challenges and successes will be discussed. (sample purchase order)
Making Sense of AR Inquiry Forms
OASolutions, Michelle Glubke
Do you always use the same AR inquiry form to review an account in Colleague? This session will review the entire family of AR inquiry forms, exposing you to more of what Colleague has to offer when reviewing and troubleshooting accounts. (presentation)
Managing Outstanding Student Accounts
College of New Caledonia, Sue McAllister
Sue McAllister, Controller in Financial Services at the College of New Caledonia will present the methods that CNC uses for managing their outstanding student accounts. This will be an open forum for the sharing of ideas and practices for the complex subject which is a challenge for so many of us. (presentation)
Navigating Human Resources Data Files
Come and join Mark for this basic overview of where and how Colleague stores data. A great session for HR/Payroll, Support and Institutional Research staff. (presentation)
OA Collect
NVIT, Courtney Jones and OA Solutions, Lucie Dorval
NVIT has implemented OACOLLect which uses the power of Excel combined with a simple way to extract data from a Colleague database as a reporting tool. This easy-to-use tool enables reporting on detail information from Colleague’s sub-ledgers. Monthly financial statements can be produced and finalized in a mere few hours. (presentation) (presentation)
Registration Roundtable
Camosun College, Tony Nelson
Tony will lead a roundtable discussion on registration hot topics. Some possible areas might be web registration including granting registration priority, prerequisite checking, best practices for registering students in continuous entry and exit sections and changing student status to Audit. Bring your ideas!
Researching and Resolving Student AR Problems
Having problems figuring out student AR issues? Datatel has released a few tools to help you identify and resolve student payment and billing problems. Don’t pull your hair out any longer…come and see what is new! (presentation)
Retention Alert
NVIT, Cathy Carson & Kylie Cavaliere
As an Aboriginal post-secondary institution, NVIT has unique student needs and support systems for students. Learn how NVIT was the first institution in Canada to implement Retention Alert to meet those needs. We'll talk about business processes, successes, lessons learned and plans for 2009 and beyond. (presentation)
Retention Alert Reporting
NVIT is using the data collected from its first year of implementation to inform its institutional decision-making. An example is the high degree of cases related to child care needs provided support for the institution’s new Child Care Centre. Come and hear how NVIT is using Entrinsik Informer to create useful reports to ensure we are providing the right support at the right time. (presentation)
Simplifying Bank Reconciliation
Are you still having problems with bank reconciliations? Get rid of the nightmare and set up Colleague to work for you. This session will include balancing cash receipts, automatic reconciliation of cheques, journal entries, handling of automatic deposits etc etc. (presentation)
Strategic Enrolment Management (SEM) is Everyone's Responsibility
College of the Rockies, Doris Silva
Come and hear how College of the Rockies (COTR) developed their SEM plan to achieve buy-in and sustainability at all levels within their institution. With increasing competition, changing demographics and an erratic economic climate, COTR, like many other colleges in British Columbia, faces enrolments challenges. Learn how COTR developed a SEM plan which addresses these issues and includes goals and strategies focused on three key areas; recruitment, retention and reputation. Find out how COTR completed the five-step project on time and within budget, how we were able to receive support at all levels of the institution, and how our plan is working today.
The New Datatel User Experience (UX) This Changes Everything!
The colleague user experience has been transformed. With the release of the new User Experience interface and the Active Campus Portal the way you use Colleague can increase efficiency, productivity, collaboration and knowledge sharing.
Tipi Team Building
NVIT, Clint Garcia
Join Clint and work together as a cross-functional team to erect the NVIT Tipi. It will be a symbol of working well together while learning about a new culture.
Total Content Management
ideaLEVER, Wilf Froese
Content Management is one of the largest budget items in the Total Cost of Ownership of a web site. Content Management is the task of gathering the information from the Content Owners, getting approval, creating the pages, adding text and images to the site, editing, and updating it. For a web site in today's world to be a powerful tool, the content must be current, accurate, and informative. A web site might get redesigned once a year, but the content needs to be managed daily. (presentation)
Trail Trotting
NVIT, Charlotte Heppner
Are you a runner/trotter who would like to know where to safely run through trails while you are in Merritt? Charlotte will meet with you early Monday morning to lead the way through the trails for a run of approximately 30 minutes. No matter what speed you are welcome. Meet at the gazebo behind NVIT at 7:00 am.
Using Colleague to Support Your Policy Decisions
OA Solutions Panel, Lucie Dorval (CF), Mark McDonald (HR), Ian MacKinnon (ST)
This session is a high level panel discussion on how Colleague can be used to ensure that management decisions are adhered to. Round table discussions on decisions and controls and how Colleague can support those decisions will occur.
Using the LEAN Process Review Methodology
Fanshawe College, Janice Lamoureux
Learn about how Fanshawe College has piloted the "LEAN" process review methodology for their Student Induction process. Hear about the LEAN process and how it applies to the college setting and learning's from the mapping out of the current and ideal state and next steps for this pilot at Fanshawe.
Utilizing Degree Audit Work Files to Report Remaining Requirements
Whitman College - Ken Paine
By setting the 'Store Evaluations' flag in the AEDF screen, all degree audit information is stored in DA work files. This session will explore these files, and explain how to report remaining degree audit requirements, eliminating the need to search through the degree audit report to determine what's left to be done. (presentation) (program source file)
What's in a name? That which we call a rose: Making Cedar Roses
In this session you will learn how to make a cedar rose from strips of cedar.
Why Can't I Register this Student?
OA Solutions, Michelle Glubke
Test your skills in this quiz show session with prizes. Michelle will cover various Colleague scenarios that halt student registration. This will include topics such as: course and section prerequisites, course retake policies, course and section restrictions, hiatus records, person restrictions, registration controls and registration user groups (to name a few). (presentation)
Wild West Camping
NVIT Elder, Don Beauchesne
In this session you will learn how to:
§ make a fire without a lighter or match; § make your camp safe from animals; § survive when you get lost. Workflow OA Solutions, Mark McDonald Come and learn about the exciting capabilities of Workflow and how it has been implemented at a Canadian School. (presentation) Updated July 21, 2009
§ make your camp safe from animals; § survive when you get lost. Workflow OA Solutions, Mark McDonald Come and learn about the exciting capabilities of Workflow and how it has been implemented at a Canadian School. (presentation) Updated July 21, 2009
§ survive when you get lost. Workflow OA Solutions, Mark McDonald Come and learn about the exciting capabilities of Workflow and how it has been implemented at a Canadian School. (presentation) Updated July 21, 2009
Workflow
Come and learn about the exciting capabilities of Workflow and how it has been implemented at a Canadian School. (presentation)
Updated July 21, 2009
