B.4.5 Survey Policy
Approved/revised: September 8, 2008
Over the past few years there has been significant growth in the number of surveys used to gather data from and about NVIT's students, faculty and staff. The increasing requirement – internally and externally – for understanding student and/or employee experiences, and for measuring outcomes, means a continuing need for such surveys. Given the increasingly high profile that a number of consortium surveys have, it is essential that results be reliable and meaningful. However, survey proliferation raises the concern that their effectiveness will be seriously reduced if the target populations are faced with too many requests. This situation has led to a decision to better co-ordinate institute surveys (see Scope below for definition) on campus, which the survey policy outlined here is intended to do.
The management of NVIT Surveys is the responsibility of the Survey Management Committee, chaired by the Director of Integrated Systems and Institutional Research and including the Registrar and a Dean.
The mandate of this group is to:
Note: in the event a conflict exists whereby a member of the Survey Management Committee is submitting an application for a survey, a Vice-President will assume their position for the purpose of considering the survey application.
The objective of this policy is to maximize the benefits from surveys on campus. This will be done by attempting to encourage high participation rates by:
NVIT Surveys include any broad sampling or census of a population at NVIT (plus applicants or alumni) that involves direct  requests to individuals for information. NVIT Surveys may be addressed to any part of the NVIT community and may address topics including academic, research, personnel, management and environmental issues. NVIT Surveys also include surveys managed by outside agencies but addressed to campus groups and surveys that are parts of research projects.
The following Internal and External Surveys are considered to be approved:
If you are unsure whether your survey falls under the scope of NVIT Surveys, as referred to in this policy, feel free to contact the Office of Integrated Systems and Institutional Research for clarification (contact info below).
A group wishing to conduct a broad survey, or having responsibility for managing part of an external survey, should consider whether it could be construed as a NVIT Survey (see Scope above). If yes, the group will make an application to the Survey Management Committee for permission to proceed. The application will identify:
 Mail, phone, e-mail, and/or in person
The assessment criteria for NVIT Surveys will include:
a. Alignment with NVIT's mandate and philosophy
b. Design of the survey including timing, scope, and mode of delivery
c. Extent to which other surveys supply (or could supply) the required data
d. Extent of survey burden on target groups within the university
e. Government requirements
Director Integrated Systems & Institutional Research
250 378 3316, or email email@example.com